SETUP

• Booth set-up may begin as early as 8:00 am on Saturday, September 28th and must open for business by 11:30 am at which time all vehicles must be removed from the event area. 
• The event officially opens at 12:00 pm.
• Booths CANNOT be broken down until 5:00 pm. ALL BOOTHS MUST REMAIN OPEN FROM 12:00 PM – 5:00 PM
• Vehicles will NOT be allowed entry on to Lot C after 11:00 am and all cars must be cleared from LOT C NO LATER THAN 11:30 am. Vehicles arriving after 11:30 are required to park in general parking and carry their equipment and/or merchandise to their designated table location from the parking lot.
• Booths must be staffed during the entire time that the event is open to the public.
• Sponsors are responsible for supplying all the elements needed for their operation, including staff to setup canopy/tents, lighting, tables, and chairs (except where tables and chairs are included with your Sponsorship package). Banners and signs must look professional. Event staff will not be available for

   

  LOCATIONS AND BOOTH SPACE

• Sponsor booth locations will be handpicked by the Franklin Day Committee (FDC). Sponsors will be assigned prime locations based on their sponsorship level.If you have a booth location preference, and it is in line with the assignment priorities based on Sponsorship level, we will do everything possible to accommodate your request.
• All Sponsors shall restrict their sales, solicitations, promotional activities and devices, signs, posters, and handouts to be within the specific, designated unit of space to which they have been assigned. No extension outside of assigned space into adjoining spaces or areas is permitted.
• All space(s), for which an application has been submitted, shall be used by the applicant/organization. No other group or individual shall be permitted to utilize said space(s) nor shall the space(s) be sold, transferred, sublet, or assigned by any Sponsor without prior approval from the FDC.
• All tents personally provided by the selected Sponsor shall be capable of being set-up so that all components of the tent and tent anchoring system are within the allotted space.
• All audio devices, players and/or equipment used by a Sponsor shall be kept at a low enough volume level so as not to disturb or interfere with any adjacent booths.

   

  SPECIAL NEEDS

• The FDC will try to accommodate any special needs which are reasonable and achievable upon proper previous notification to the FDC of these special needs.
• Handicapped parking will be provided onsite in designated areas. Any Sponsor needing this parking should notify the FDC of such needs.

   

  DECORATIONS AND HOUSEKEEPING

• The appearance and presentation of your booth is critical to the overall feeling of the event and to your success. 
• All booths should be neat, attractive, and well-maintained throughout the event. Maintenance of the exhibit areas and its immediate vicinity will be the responsibility of the Sponsor. 
• Sponsors are responsible for the removal of all their set up and the cleanup of trash from their designated area. Trash receptacles are located throughout the event area. If you have excessive trash, please ensure your area is free of trash and debris upon departure.
• All booths utilizing tables shall have table cloths extending to the ground. No boxes, extra merchandise or debris should be visible. If a tent is used, it must be weighted down.

   

  ELECTRICITY

• Electricity will not be supplied to the Sponsor. Battery and solar power devices are permitted. However, generators are prohibited.

   

  HOURS

• Please note that the event ends at 5:00 pm. No cars will be permitted on the event grounds until a substantial number of attendees have dispersed to allow for pedestrians to safely exit.
• Announcements will be made once vehicle exiting is permitted.

   

  SECURITY

• Although there will be police presence at the event, Sponsors shall be responsible for the safekeeping of their exhibits, displays, merchandise and supplies. The FDC shall not be responsible for the loss, theft, or destruction of the same.

   

  HOLD HARMLESS PROVISION

• All Sponsors understand and agree that the Franklin Day Committee, the Township of Franklin and their agents, employees, and volunteers shall be held harmless from any liability arising from the use of exhibit or vending space(s).
• It is further understood and agreed upon that neither the Franklin Day Committee, the Township of Franklin and their agents, employees, and volunteers shall be responsible for any loss, damage or injury due to theft, fire, explosion, vandalism, or arising out of failure of electric power or related equipment, or for any act or force of nature, civil commotion or disasters of any kind, or for any other condition beyond their control resulting to persons, equipment, merchandise, display or booth space contents.

• Sponsors understand that Franklin Day is an outdoor event and as such their property will be subject to the elements. Sponsors acknowledge and understand that the Township of Franklin does not and cannot assume any responsibility for the natural effects of the weather, winds, rain, or other causes, directly or indirectly, which are sometimes referred to as Acts of God.
• All Sponsors assume all responsibilities for any damage resulting from the operation of their exhibit, product, or service.
• All Sponsors shall be liable for any violation of law and none shall have claim upon the Township of Franklin or their agents.
• Insurance coverage desired by any Sponsors shall be at his/her own expense.
• The FDC shall be the sole authority for closing, canceling, or reducing the hours of the event for the safety of the visiting public and/or sponsors, exhibitors, vendors, employees, and volunteers.

   

  PROHIBITED ITEMS

• No sales, use, or possession of alcoholic beverages, tobacco products, or firearms is permitted. Violators risk removal from the event. 
• All Sponsors shall be prohibited from selling, distributing or possessing fireworks of any kind, items that explode upon percussion (caps, “bang torpedoes”, stink bombs, etc.), firearms, toy guns of any kind, knives of any sort, drug paraphernalia, martial arts paraphernalia, flammable sprays, super soaker type water guns, silly string spray or any items intended to inflict bodily harm or discomfort. Any other products that are judged by the FDC to be undesirable for the best interest of the event shall not be allowed.
• Any procedure that causes the piercing of a person’s skin shall not be allowed. This includes such procedures as ear piercing and permanent tattooing.
• No counterfeit products shall be permitted to be sold at the event. Selling counterfeit products shall be cause for your sponsorship to be revoked and the Sponsors shall be escorted off the event grounds.
• Smoking is not permitted in any vending space, food, or commercial areas.
• Cooking is not permitted in any commercial space at any time. Sponsors are prohibited from selling food products of any kind. Sample food giveaways (e.g., water) must be manufacturer sealed.
• All cylinders/tanks containing flammable/combustible compressed gas, used for any exhibit or vending purposes, must be properly secured at all times.

   

  OTHER TERMS AND CONDITIONS

• All animals permitted into the event must have shade, water, and food readily available at all times. Animal waste pick up is the responsibility of the Sponsor. All animals must be leashed or secured in some way.